1. Provisions of Farm Machinery and Equipment

Office or Division

• RAED

Classification

• Highly Technical

Type of Transaction

• G2C Government to Citizen

Who may avail

• Organized Farmer’s Group

Checklist of Requirements

1. Letter of Intent - Association
2. Board Resolution stating the need for the project and the capacity of the applicant to maintain and operate the machinery/ equipment/facility signed by majority members of the Board of Directors
3. List of male and female members of the Farmers’ group with corresponding signatures and service area. - RAED
4. SEC/CDA/DOLE Certificate of Registration - SEC/CDA/DOLE
5. SEC/CDA/DOLE Certificate of Good Standing/Compliance
6. Profile of Farmers Organization - RAED
7. MAO/PAO/CAO Endorsement - MAO/PAO/CAO
8. Project Utilization Proposal - RAED
9. Utilization Report of all the projects acquired from DA - RAED

Procedure

Client Steps	Agency Actions	Fees To Be Paid	Processing Time	Person Responsible
1. Submit requirements	Review as to completenes s of submitted documents. For incomplete attachment, return for compliance. For mailed requests with incomplete attachments, prepare reply listing all the needed documents	None	1 hour	AMAD staff
	Validate the technical feasibility; and institutional and financial capability of the potential project recipient. Prepare validation report	None	7 days	Eng.g Plan, Design & Specification Section (EPDS)
	Review of validation report and endorsement of all qualified recipients to ORED.		2 days	RAED Chief
	Notify applicant with the result of validation. If feasible, it shall be included to the target recipients which are subject to availability of number of units			Technical Staff
	Notify the applicant if they are among the target recipients	None	5 mins	RAED staff
2. Secure and sign the Gate Pass, Property Invoice and Memorandum of Agreement (MOA)	Notify recipient once release of requested machineries/equipment is ready	None	5 mins	RAED staff
	TOTAL		9 days, 1 hr, 10 mins

2. Submission of Validation, Inspection & Monitoring Reports for Agri-Infra

Office or Division

• RAED

Classification

• Highly Technical

Type of Transaction

• G2C Government to Citizen
• G2G Government to Government

Who may avail

• LGUs, NGOs, Farmer’s Organization

Checklist of Requirements

• Notarized Memorandum of Agreement - RAED
• Letter from Local Chief Executive adressed to RED requesting for transfer of fund - LGU
• Sangguniang Bayan/Panlalawigan Resolution - LGU
• Plans, POW, Detailed Cost Estimates - RAED
• Validation Report of the Engineering Division - RAED
• Organizational Working Structure between DA and LGU - from Recipient
• PERT-CPM as annex to the work contract - RAED
• The Provincial/Municipal Government shall provide funds for maintenance after project completion and other operating expenses to ensure the sustainability of the project operation
• PLGU/MLGU Certification that all road Right of Way have been settled and maintenance funds have been allocated
• Pre-implementation pictures of the project site

Procedure

Client Steps	Agency Actions	Fees To Be Paid	Processing Time	Person Responsible
1. Submission of all the requirements	Review submitted requirements	None	1 hour	RAED staff
	Conduct field validation	None	2 days
2. Client notified as to the status of application	Prepare travel report	None	2 hours
	TOTAL		2 days, 3 hrs.

3. Technical Assistance

Office or Division

• RAED

Classification

• Highly Technical

Type of Transaction

• G2C Government to Citizen
• G2G Government to Government

Who may avail

• LGUs, NGOs, Farmer’s Organization

4. Provide Engineering Services as part of Overall network of BAFE

Office or Division

• RAED

Classification

• Highly Technical

Type of Transaction

• G2C Government to Citizen
• G2G Government to Government

Who may avail

• LGUs, NGOs, Farmer’s Organization

Checklist of Requirements

1. Collaboration with LGUs, to establish functional complementation and coordination thru MOA with respect to the provision of agricultural engineering services and the implementation of agricultural and fishery mechanization and infrastructure projects at the provincial , city and municipal levels.
2. Establish its provincial Operation Units in all provinces of the region, and Municipal/City Operation Units in all 4th to 6th income class LGUs.

Procedure

Client Steps	Agency Actions	Fees To Be Paid	Processing Time	Person Responsible
1. LGU/NGO/farmer seek technical assistance	Refer to concerned Program Coordinator	None	5 mins.	RAED staff
2. Cliniquing	Give Technical Assistance	None	30 min - 1 hr
3. Accepts recommendations, request for site validation if needed	Validate/evaluate the request	None	2 days
	TOTAL		2 days, 1 hr., 35 mins.